The Label Portal, for Label Staff

Who this is for

You own, administer or work at a label with an account on keysig and want to know what the portal does and where its edges are.

Getting a label account

Label accounts are set up by keysig, not self-serve. The Billing page's Enterprise plan has a Contact us button; keysig creates the label, names its owner and sets its seats. Staff sign-ins land on the enterprise portal's Overview at keysig.co/enterprise. The owner and administrators see seven pages: Roster, Camps, Templates, Agreements, Tracks, Activity and Settings. Other staff see the pages their role reads.

Staff roles

Everyone on the roster has a role. Artists send agreements under the label and never use the portal. Staff use the portal, and staff take no seats: only artists count against the label's seats.

• Owner: everything, including the label itself.
• Admin: everything but moving the label to a new owner.
• Legal: reads the label's agreements in full, their ownership, the tracks, the camps and the activity log, and exports the ownership details. Changes nothing. Sees Roster, Camps, Agreements, Tracks, Activity and Settings.
• Finance: reads the roster with each artist's credit use, the plan, and the agreements by title and status only. Changes nothing. Sees Roster, Agreements and Settings.
• A&R: invites artists and runs the camps, and reads the roster, the tracks and where each agreement stands. Sees Roster, Camps, Agreements, Tracks and Settings.

The owner and administrators give roles. On the Roster page, Add someone takes a role along with the name and email, and the role beside each seat but the owner's can be changed there. Nobody is made the owner from the portal.

The roster

• Add artist (Add someone, for the owner and administrators, who also pick a role) takes a name and an email and sends an invitation under the label's name. If the email does not go out, Copy link gives you the same link to send yourself. Resend sends it again. An invitation works for 30 days, and the email says the date to use it by. After that the roster shows it as Expired, and Send a new invite emails a fresh link and retires the old one.

What happens next: the artist opens the invitation, signs in or signs up with that email, reads what joining means, and joins. Their row shows as Invited until then.

• An invitation is tied to the email it was sent to. If the artist signed up with a different address they can ask you to move it; the roster shows the request, and Approve moves the invitation there and retires the old link.
• Each artist row shows their usage this month against their monthly limit, and, when it applies, how many credits went on private work: agreements the artist created as personal work, which the label pays for under its plan and cannot see.
• Remove takes an artist off the roster. They keep everything in their account; you keep read-only access to the agreements created under the label while they were a member. Invite back, under No longer on the roster, sends a fresh invitation later. On an invitation nobody has accepted yet, the same control cancels it and frees the seat.
• Seats and per-artist limits are set with keysig; the roster says how many seats are in use and has a Contact us link to change either.

Templates

The Templates page has two parts.

The label's own templates. Upload your own agreement as a Word (.docx) file, or paste its text, with bracketed blanks, tell keysig which blanks are the signing parties, preview the flow an artist will see, and publish. Publishing needs an acknowledgment, recorded with your name and the time: that the text is the label's own, that its legal content is the label's responsibility, including review by the label's own counsel, and that keysig provides the drafting and signing workflow, not the words. Every agreement drafted from a label template says so, in the app and on the signed PDF. Unpublish hides a template from the roster without deleting it.

Agreement types. For keysig's built-in templates you can recommend types and order them, which is guidance, or switch a type off for label work, with a note the artist sees. A switched-off type stays available to your artists as personal work; the label controls label work only.

Agreements and Tracks

Agreements lists every agreement created under the label, with its artist, type and status, read-only. View opens an agreement's text for the owner, administrators and legal; finance and A&R see titles and statuses only. Tracks is the catalog: every track covered by at least one label agreement, with its parties, identifiers and any paperwork gaps, and an export of the ownership details as CSV. Nothing created as personal work appears on either page.

Running a camp

Camps is for a writing camp: the label sets up the room, adds who is in it, sends everyone the camp agreement, lists the tracks written there and gets each track's split sheet drafted, sent and signed.

• New camp takes a name, a start date, an optional end date and a location. A camp is Planning, In session or Wrapped, set at the top of the camp. Its dates move it on: when a camp has started but is still marked Planning, or has ended but is not marked Wrapped, the Camps list shows it where its dates put it, and the camp offers to mark it that way or leave it as it is, one tap either way. A status someone saved after the dates had passed it stays as they left it, and a camp is never moved back.
• Members are roster artists, picked several at a time, or guests added by name and email, one at a time or as a pasted list with one person per line. Each member has one or more roles at the camp: writer, producer, artist or other. A guest is in the room but not on the roster, and signs camp agreements by email with no account needed. Send invite gives a guest a roster seat and emails the invite link, the same invitation the Roster page sends; once they join, the camp shows them as on the roster. Add to roster on the roster picker does both steps for someone new.
• Agreements is where the camp agreement is chosen and sent from. First, whether there is one: Send one to everyone, or No camp agreement, which asks nobody in the camp to sign a camp-wide agreement. Split sheets are still drafted from the Tracks tab either way, and anything already drafted or sent stays as it is. Pick the paper: the label's own camp paper or another of its published templates, or keysig's Work for Hire, Mutual NDA or Video Appearance Release. Upload your own opens the template builder for the label's own camp agreement: upload it as a Word (.docx) file or paste its text, call the label's party Label and mark the member's line, and publish. Camp paper is offered in every camp and never in your roster's template picker. Start beside any member opens the agreement form in your own account. On keysig's paper the label is the first party, its name printed and you signing for it, and the member is the second. On the label's own paper the member goes on the member's line and the label's name on the label's line, when the paper declares one of each; otherwise the parties page shows who is on which line, to check before going on. Fill in the terms once and review the agreement. Then Send to everyone copies that draft for every other member with their own name and email in place, and sends them all, one credit each, with a line per member saying sent, failed or not sent, and Retry on a failure. A member you already started a draft for is sent that draft instead, once nothing in it is left to fill in; a draft another staff member started can only be sent by them. Split sheets from the Tracks tab are never part of it. Anyone already holding a sent or signed copy, or no longer on the roster, is skipped, and the dialog says why for each. If the label does not have enough credits for the whole room, nothing is sent and the dialog says how many it needs and how many are left.
• Tracks lists what was written at the camp, laid out like the Tracks page: each track with who worked on it and where its split sheet stands. A row opens in place, as many at once as you like, to its contributors, its split sheet and its title. Add track takes a title and who worked on it: check the camp members, pick what each of them did on this track (writer, producer, artist or other) and, if the room has agreed them, type the proposed shares. Someone not in the camp yet can be added there as a guest. Blanks are fine; once every share is filled they must add up to 100. The roles go on each person's line of the split sheet and change nothing else: a camp track's paper is always its split sheet. Draft split sheet opens the split sheet with those contributors, roles and shares already in place, filed under the label and the camp. Only the staff member who added a track can draft its split sheet or rename it, because the sheet is filed with their track; everyone else sees who that is. The contributors are the signers: the first contributor on the roster signs first, then everyone else, each by a signing link in their email. When nobody on the track is on the roster, the first contributor signs first by email and the camp offers to invite them to the roster. A split sheet holds up to eight contributors; a track with more is told so before the form opens.
• Once a split sheet is signed, its track shows the recorded shares, which replace the proposed ones. Export camp CSV downloads the ownership recorded by the camp's agreements, in the same shape as the Tracks page export.

What happens next: every camp agreement and split sheet is an ordinary label agreement, owned by the staff member who drafted it, readable by the label, and filed under the camp. Roster artists see the camps they belong to on their dashboard, with any agreement waiting for their signature. A guest signs by email; in keysig they see the agreements they are a signer on, once their account email is confirmed, and the camp itself only if they join.

Activity

Activity is the label's log of who did what: the roster, templates, settings, agreements and camps, the ownership and log downloads, the agreements opened in the portal, and everything keysig support did on the account, with the reason it gave. It shows the newest first; filter it by area, person and dates, and Show older pages back. Download CSV saves what the filter shows, and the download is itself logged. Entries are never edited or deleted, and the line at the top says whether the log verifies. The owner, administrators and legal see it.

Settings

The owner can rename the label. Plan status and seats are shown here and changed with keysig.

Ownership transfers and closing the label

Both are done by keysig at your request: email hello@keysig.co. Ownership can move to an active member of the roster. If the previous owner holds the owner seat on the roster, it becomes an administrator seat; an owner with no seat, which is usual, loses access to the portal when ownership moves, so ask for a seat for them first if they should keep it. Closing a label cancels any subscription it has first, refiles every agreement created under it as its artist's personal work, keeps its usage records, and tells the owner and every artist. A label owner cannot delete their own keysig account while they own the label; transfer or close it first.

What staff cannot do

• Read, edit or delete anything an artist created as personal work.
• Edit or delete any artist's agreements, even label ones.
• Change per-artist limits, add seats, or close the label from the portal.
• Confirm an artist's email, or sign in an artist's place. On a camp's agreements you sign for the label itself, from your own account, as Running a camp describes; sending on behalf of someone outside a camp is done the same way, as Sending for signing describes.

If something goes wrong: if an invitation is not arriving, use Copy link; if it has expired, use Send a new invite; for anything else see Troubleshooting or Getting help.